Scheduling Broadcasts

You can deliver a broadcast immediately or schedule it for a later date and time. Scheduling saves the campaign as Scheduled on Dashboard → Broadcasts; Flo sends it automatically when that time arrives (usually within a few minutes).

Creator plan required

Broadcasts require Creator or above. Free cannot schedule or send.

Send now vs Schedule

In the composer’s right column, under When:

Mode	Button	What happens
Send now	Send to N (header: Send (N))	Saves, then asks Send this broadcast? — mail queues right after you confirm
Schedule	Schedule for N (header: Schedule (N))	Saves as Scheduled — no send confirmation dialog

Both modes use the same editor. Only the final click differs.

Full compose walkthrough: Compose a broadcast.

Schedule a broadcast — step by step

Open the composer
Dashboard → Broadcasts → New broadcast, or edit an existing Draft.
Write the campaign
Subject, preview text, blocks, and Audience — same as a normal send.
Choose Schedule
In the preview column, When → Schedule. The first time you pick Schedule, Flo pre-fills tomorrow at 09:00 in your local timezone (your computer or browser clock).
Set date and time
Use the date and time fields below the toggle. The time must be at least a few seconds in the future when you save.
Click Schedule for N
Flo saves the campaign. Toast: Broadcast scheduled. It will send automatically at the time you picked (within a few minutes).
Confirm on the list
Broadcasts shows status Scheduled and a Sends [date] column (for example Sends Mar 15, 2026).

Subtext under the button still says broadcasts go out within about 60 seconds once delivery starts — large lists may stay on Sending for hours while Flo delivers in waves.

Timezone

Flo stores your chosen date and time using your local timezone at save time (the same zone your browser uses for those inputs).

Example	Meaning
You pick 9:00 AM in New York	Flo targets that instant for your account, converted for delivery
You travel and edit later	Re-save from the device you use — the picker reflects that device’s local zone

There is no separate “campaign timezone” setting in the composer today.

What Flo checks when you schedule (save time)

Send / Schedule stay disabled until:

Requirement	Where to fix
Subject line	Composer
At least one recipient	Audience — Broadcast audience
Business address saved	Settings → Email sending → Email footer — Physical address
Date and time filled in	When → Schedule

Physical address

Some banners still say Settings → Profile. The live field is Settings → Email sending → Business address.

Scheduling does not run the full “inbox safety” checks (spammy subject rules, etc.) and does not show the Email Sending Agreement yet. Those run when the campaign actually sends.

What Flo checks when the scheduled time arrives

Flo looks for due Scheduled campaigns every five minutes. When yours is due, Flo runs the same checks as Send now, including:

Check	If it fails
Creator monthly cap (5 Sent / month on Creator)	Send is skipped — row stays Scheduled — Broadcast limits
Business address	Row moves back to Draft (schedule cleared)
Empty audience (no subscribers or no active members)	Back to Draft
Email Sending Agreement (first send only)	Back to Draft — accept policy, then send manually
Email sending suspended	Back to Draft — Sender reputation
Subject / content pre-send rules	Back to Draft — fix in composer
Hourly send limit or platform daily cap	Back to Draft — Broadcast deliverability
Verified sending setup (domain / From identity)	Back to Draft if sending is not ready

So a campaign can sit Scheduled on the list but become Draft after the clock passes if something was missing at send time. Open the row and read the composer warnings before trying again.

Monthly quota and scheduled sends (Creator)

When	What counts
While scheduled	Does not use your 5 monthly Sent slots
When it actually sends	Counts as one Sent if delivery completes

You may schedule a sixth campaign on Creator, but if you already have 5 Sent this month when its time arrives, Flo skips that send and leaves it Scheduled. Upgrade to Pro / Studio, wait for the new month, or delete the campaign.

After the scheduled send starts

Status	What it means
Sending	Flo is delivering (often in batches for large lists)
Sent	Finished — open View report
Failed	Send stopped — edit, fix the issue, try again

While Sending, you cannot edit the campaign. View report shows live progress (recipients, delivered, opens, clicks, unsubscribes).

Find scheduled campaigns

On Dashboard → Broadcasts:

Tool	Use
Scheduled filter pill	Shows only Scheduled rows
Sent / Scheduled column	Sends [date] for upcoming sends
Header subtitle	Includes a scheduled count when you have campaigns

Click a Scheduled row (or Edit in the ⋯ menu) to open the composer.

Edit a scheduled broadcast

You can edit Draft, Scheduled, and Failed campaigns. Sent and Sending cannot be edited.

Change	How
Subject, body, preview, audience	Edit in the composer — autosave keeps updating the scheduled row
Send date or time	Stay on Schedule, change date / time, click Schedule for N again (or wait for Saved)
Save without changing time	Save draft in the header

Reopening a Scheduled campaign loads When → Schedule with the saved date and time.

Cancel a scheduled send

There is no separate Cancel schedule button. Use one of these:

Goal	Steps
Remove the campaign	⋯ menu → Delete (or bulk-select → Delete drafts)
Keep content, stop the timer	Open the composer → When → Send now → Save draft — status becomes Draft and the schedule is cleared
Send immediately instead	When → Send now → fix any warnings → Send to N → confirm Send now

Deleting or demoting to Draft does not send mail.

Send before the scheduled time

To deliver early:

Open the Scheduled campaign.
Switch When to Send now.
Click Send to N and confirm (same flow as an immediate send).

Flo does not send early while Schedule is still selected — you must switch modes and confirm.

Duplicate a scheduled campaign

⋯ → Duplicate copies subject (with (copy) if needed), body, and audience into a new Draft with no schedule. The original Scheduled row is unchanged.

Send now (immediate) — quick reference

When → Send now
Default mode in the preview column.
Fix blockers
Resolve Issues that block sending under the button if shown.
Send to N
Saves, then Send this broadcast? → Send now.
First-time policy
If shown, accept Email Sending Agreement, then sending continues.
List
Status Sending, then Sent — View report for stats.

Scheduling vs deliverability

Even on a perfect schedule, Flo may slow large sends (new-sender warm-up, Hot/Cold tiers, reputation caps). A Scheduled time is when Flo starts the send — not when every fan has received mail.

Before stacking many scheduled launches, check Sender Reputation on Subscribers: Broadcast deliverability.

Troubleshooting

Issue	What to try
Schedule button disabled	Add subject, an audience with at least one recipient, business address, date + time
Pick a date and time to schedule	Fill both fields under Schedule
Invalid schedule date or time	Choose a valid future time (not in the past)
Schedule time must be a few seconds in the future	Move the time slightly ahead
Scheduled time passed, still Scheduled	Creator monthly cap — you may already have 5 Sent this month
Scheduled became Draft	A send-time check failed — open composer, fix address, audience, policy, or pre-send warnings
Mail arrived late vs chosen time	Flo checks every ~5 minutes — delivery usually starts within a few minutes of your pick
Wanted to cancel	Delete the row or switch to Send now + Save draft
Edit after send started	Not possible while Sending — wait for Sent or Failed
Scheduled didn’t respect timezone	Times follow the browser/device used when you saved — re-save from the machine you trust

Quick reference

Task	Where
Schedule	Composer → When → Schedule → date/time → Schedule for N
Send immediately	When → Send now → Send to N → confirm
See upcoming	Broadcasts → Scheduled filter
Reschedule	Edit → change date/time → save
Cancel schedule	Send now + Save draft, or Delete
Send early	Send now + confirm
Monthly cap	Broadcast limits
Reputation / speed	Broadcast deliverability

What's next?

Compose a broadcast — editor, blocks, autosave, pre-send checks
Broadcasts overview — statuses, list, reports
Broadcast limits — monthly cap, list size, hourly caps
Broadcast deliverability — warm-up, bounces, reputation
Broadcast audience — subscribers vs members
Physical address — required before schedule save
Email domain — From address before delivery

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